CMCS Project Control System (PCS) provides Owners, Funding Organizations, Project Managers, Consultants, Contractors and Subcontractors with proactive tools that provide early warning indicators to spot unfavorable performance in engineering and construction projects. The proposed PCS services have the ability to alert project management team about problems early enough so corrective action can be taken, thereby saving time and money. The PCS integrates the Planning and Scheduling, Document Control, and Budgeting and Cost Control functions by developing a well-defined Work Breakdown Structure (WBS), which forms the backbone of the PCS.
CMCS offers multi-levels of Project Control Support Services that can be extended to different organizations involved in delivering engineering and construction projects. This will enable those organizations to select the package the best suite their project requirements. CMCS scope of services could also include delivering the hardware and software required for the PCS services should our CLIENT prefers the same.
CMCS levels of PCS Services include:
LEVEL 1: Baseline Schedule
LEVEL 2: Periodical Updates and Performance Reporting
LEVEL 3: Project Risk Analysis
LEVEL 4: Post Project Delay Analysis
LEVEL 5: Project Modeling
LEVEL 6: Document Administration/Contract Management Set-up Pack
LEVEL 7: Document Administration Operation
LEVEL 1: Baseline Schedule
The scope of services will be offered to fulfill the requirements of most PCS Specifications as required by international and regional organizations. Those include US Navy and US COE (Section 01320 PROJECT SCHEDULE), Bechtel, Turner International, HILL International, Dubai Municipality, ADNOC and others, as it relate to the Baseline Schedule but excludes items related to Periodical Progress and Actual Progress Updates and Reporting.
1. Review project documents including drawings list, specifications list and other related documents
2. Develop Project Work Breakdown Structure (WBS) and other coding structure for the project in consultation with the CLIENT project team.
3. Develop a detailed project schedule on Primavera Project Planner software with the active support of the CLIENT project team.
4. Cost Load the Project Schedule by linking Schedule of Values with the Project Schedule.
5. Assign Resources to the project schedule activities based on productivity rates provided by the CLIENT project team.
6. Carry out what if scenarios based on variables provided by the CLIENT project team.
7. Provide different types of reports as available in Primavera Project Planner. Those will include a variety of reports including detailed and summary reports, submittal and procurements report, critical activities report and look-ahead reports.
8. Present the Baseline Schedule to the CLIENT
LEVEL 2: Periodical Updates and Performance Reporting
The scope of services is offered as an extension to Level 1 services. The scope of services will be offered to fulfill the requirements of Section 01320 PROJECT SCHEDULE as it relate to the Periodical Progress and Actual Progress Updates and Reporting.
1. On weekly basis, collect site progress data from the concerned project team members and then update the project schedule to reflect the actual progress status compared to the original baseline schedule.
2. Activity reporting to show status of works completed, work in-progress and future activities.
3. Schedule Report, to show Early/Late Target Dates, Actual Dates and Total Float for all Activities.
4. Carry out time-impact delay analysis and keep record of all delays.
5. Record notes and comments provided by the CLIENT’S Staff relating to work progress against activities. Attach pictures and documents should the same be provided.
6. Generate Weekly updating report.
7. Generate Monthly Progress Report which would normally consist of the following types of typical reports:
• One month Look Ahead detailed Schedule Report.
• Daily number of actual Man-hours (average number) compared to Target monthly.
• Work Progress S-Curve - drawn on the basis of duration of the activities.
• The Critical Path Report.
• Report showing the delay Highlights.
• Major Activities Achieved this month.
• Major Activities Planned for the next month.
• Earned Value Analysis.
• Key Performance Indicators (if any).
8. Backup the Project data periodically.
LEVEL 3: Project Risk Analysis
Project plans are developed based on many assumptions that only time will prove their validity or not. Committing to a project plan that represents the most-likely scenario for implementing a project might jeopardize the organization objectives and thus result in project failure. Identifying risks and assessing their impact on the project objectives is crucial for determining what risk response actions the organization must incorporate in their project plan to increase their confidence in delivering the same. CMCS risk analysis scope of services includes:
1. Develop risk register
2. Develop Probability-Impact Matrix
3. Monte Carlo Simulation
• Sensitivity and Criticality Index Reports (Tornado Reports)
• Time and Cost Probability S-Curves
• Probabilistic Cash Flow
LEVEL 4: Post Project Delay Analysis
CMCS has extensive experience in analyzing delays occurred during the project implementation to determine excusable and non-excusable delays and their impact on the project’s completion date and other key milestone dates. CMCS uses the two-step time impact analysis which represents the most advanced and reliable technique for proving and justifying time extension claims. CMCS scope of services includes:
1. Delay Analysis
2. Lost Productivity/Lost Efficiency Calculations
3. Constructive Acceleration Analysis
4. Damages Analysis and Calculation
LEVEL 5: Project Modeling
This scope of services will cover developing a project model that will be based on linking AutoCAD 3D drawings with Primavera for Engineering and Construction. The CAD drawings need to be provided to CMCS team in a format that will be detailed by CMCS and that will enable our team to develop the integration and the project modeling later on.
CMCS will use Project 4D ™ which allows to easily and flexibly link CAD model and project schedule, customize 4D playback, and easily view, share, and analyze 4D models with all project stakeholders to make it more effective in communicating, planning, and analyzing project scope and schedule. The benefits of Project 4D ™ include:
1. Communicate: Construction Sequencing
2. Plan: Master and Site Planning
3. Analyze: Move Management and Site Management
4. Schedule Status and Comparison
5. System Sequencing and Coordination
LEVEL 6: Document Administration/Contract Management Set-up Pack
This scope of services will cover developing material and drawings submittal log, drawings register, and forms for RFI, Meeting Minutes, Daily Reports as offered by the Expedition Project Control software. The scope of services will cover:
1. Review specifications and contract documents to develop Material Submittal Log
2. Link Material Submittal to the project scheduled that is developed in Primavera Project Planner (if available).
3. Develop contract drawings register.
4. Link the project schedule of values to the Cost Worksheet for Cost Control.
5. Log Insurance, Warranties and Bond details.
6. Train the CLIENT’S Document Administrator to log correspondence, RFI, transmittal, daily reports, meeting minutes and notices into the Expedition software.
7. Design forms and reports to be used in the Expedition software.
• Daily Reports
• RFI
• Meeting Minutes
• Notices
• Transmittals
8. Provide hot-line support for a period of two months after completing the previous tasks
LEVEL 7: Document Administration Operation
This scope of services will cover providing document administrator(s) to log project information into Expedition. Those are resources that had been training by CMCS on updating records in Expedition as well as carry-out minor reports and forms modifications. Those are provided on minimum contract duration of 6-months (in the UAE) and 12-months (outside the UAE). The document administrators will receive CMCS support when needed at no extra charge to the CLIENT.
